About the scheme
The Public Service Commission (PSC) has developed the Employment Related Medical Services Prequalification Scheme to provide NSW Government agencies with a panel of service providers who are prequalified to provide employment related medical assessment services and other employment related medical services.
Range of products/services
Tier One: Employment related medical assessment services (Core)
- medical assessments
- administrative support to the review panel
- medical certificate validation
- pre-employment and periodic health assessments.
Tier Two: Other employment related medical services (Optional)
- functional capacity assessment and advice services
- drug and alcohol testing
- employee health and wellbeing programs.
The scheme offers applicants and service providers the opportunity to:
- work with some of the nation’s largest employers in locations across New South Wales
- streamline and align medical service categories with the needs of government employers
- reduce red tape and cost in doing business with government
- be exempt from management fees previously applicable to service providers
- directly negotiate the provision of enhanced services and/or other medical services at competitive rates with government agencies
- more easily liaise with government agencies through the eQuote system
- provide services to government across all regions of NSW
- be invited to submit a quote to government agencies regardless of the size of the business.
Tools, templates and resources
Information about the scheme:
- Scheme conditions (PDF, 698.77 KB)
- Schedule 1: Standard form of agreement (DOCX, 80.55 KB)
- Schedule 2: Service requirements (PDF, 100.45 KB)
- Schedule 3: Service levels and key performance reporting (PDF, 74.08 KB)
- Schedule 4: Standard forms and templates (PDF, 513.77 KB)
- Form 1 – Agency referral (DOCX, 657.59 KB)
- Form 2 – Employee acknowledgment form (DOCX, 31.68 KB)
- Form 3 – Privacy and consent to release medical information (DOC,47KB)
- Form 4 – Request for review of medical assessment (DOCX, 58.71 KB)
- Template 1 – Review panel letter – time extension (DOCX, 26.29 KB)
- Template 2 – Employee case summary (DOCX, 24.6 KB)
- Template 3 – Review panel outcome letter (DOCX, 21.38 KB)
- Template 4 – Review panel letter for further assessment (DOCX, 25.07 KB)
- Information sheet - About the medical assessment (DOCX, 71.03 KB)
- Schedule 5: Agency report on supplier performance (DOCX, 32.66 KB)
- Schedule 6: Referee report template for applicants (DOCX, 39.58 KB)
- Schedule 7: Supplier six-monthly reporting template (XLSX, 19.25 KB)
- Guide for Applicants (PDF, 119.95 KB)
- Guide for Agencies (PDF, 344.09 KB)
Information for buyers
How to buy from this scheme
This scheme maximises efficiency, flexibility and value for money for agencies as service providers have:
- demonstrated capability to meet sector requirements for employment related health assessments
- been identified as capable of providing a wide choice of service offerings e.g. specific clinical expertise and/or regional coverage
- undertaken to meet high quality service and service delivery levels
- demonstrated the ability to provide scheme services at competitive rates and undertaken to negotiate enhanced services and/or other medical services at competitive rates
- been assessed and meet NSW Government procurement and probity requirements.
Who must use the scheme
Public service agencies (as listed in Schedule 1 to the Government Sector Employment Act 2013) must use the prequalification scheme for fitness for duty assessments of employees with non-work related injuries and health conditions, and for file reviews of medical assessments arising from the referrals.
Non-public service agencies have the option of using providers on the scheme or other providers.
Using the scheme
Agencies may select the provider/s that best meets their needs as providers have been prequalified and there are no contract financial thresholds or minimum levels of competition.
The guide for agencies provides further information about the scheme and its use. In summary, to use the scheme agencies should:
- Identify the type of service/s sought and the scope of work
- guide for agencies
- scheme conditions sets out terms and conditions of the scheme
- schedule 2: service requirements describe the services and processes in detail.
- Select the provider that best meets your agency’s needs based on their capability and experience, performance record and price competitiveness.
- list of providers and services
- request a summary of provider fees or request quotes from your selected provider/s with eQuote.
- Engage the provider
- agency referral which should be used on each occasion incorporates all parts, terms and conditions identified in clause 2 of the Standard Form of Agreement.
- Standard Form of Agreement, also known as an Agency Agreement, enables agencies to enter into an ongoing arrangement or bulk supply of services with a provider. Specific agency requirements should be set out in Schedule 1: Agreement Details of the agreement.
- Provider Key Performance Indicators sets out service standards which service providers have undertaken to meet.
- Report any performance issues to the:
Employment Related Medical Service
Public Service Commission
GPO Box 3988 Sydney, NSW 2001
A list of prequalified service providers and their services is listed below. Once agencies find supplier/s that best meet their service needs, they may request a quote from the provider/s using eQuote.
eQuote enables agencies to request a quote for service directly from a prequalified provider. Service providers will be able to view requests, send intention to respond, respond to a request, ask questions, withdraw a response or decline an invitation online. Agencies will evaluate the responses they receive from providers, select the response that best meets their needs and notify the provider accordingly.
There are no contract financial thresholds or minimum levels of competition under this scheme. The scheme conditions provides further information on how the scheme works.
Browser and system requirements for eQuote are the same as for NSW eTendering.
Information for suppliers / participants
How to apply
Applications opening on NSW eTendering initially between 4 April and 20 May 2016, and for a set period annually thereafter.
The following are eligible to apply for prequalification for the scheme:
- a registered (public or proprietary limited) Australian company
- a foreign (overseas) company registered in Australia
- Individuals trading as a partnership
The following are not eligible to apply:
- sole traders
- a group of companies and/or consortia that is not, of itself, a legal entity
Before applying, read the guide for applicants and register on NSW eTendering (only required if not already registered).
Updating supplier information
Service providers are encouraged to optimise supply opportunities across government agencies by ensuring their organisational profile and service details on NSW eTendering are up-to-date. This includes current certificates of insurance, fee schedules and contact details.
Updates can be made by logging onto NSW eTendering.