What you need to know first

Before you can supply goods and services, including Construction and ICT services, to eligible government buyers, you must first familiarise yourself with the appropriate NSW Government procurement policies and guidelines.

You may also need to register your company.

The process of becoming a supplier varies depending on which goods and services are being provided. There are six main categories under which a supplier can be engaged:

  1. Whole of government contracts
  2. Other NSW Government contracts
  3. Asset maintenance and cleaning facilities (whole of government contracts)
  4. Consultancy services
  5. Major construction (over $1 million in value)
  6. Minor construction (under $1 million in value)

Whole of government contracts

To become a NSW Government contract supplier, you need to register with NSW eTendering, monitor opportunities that may become available and then be successful in a tender or other sourcing process.

Government contracts cover a vast array of goods and services and range in types from best price, maximum price, retail convenience and quotation based contracts.

Once successful, you will be required to publish the details of your goods and services on NSWBuy eCatalogues. To do that you'll need to upload your catalogue data via the NSWBuy Supplier Data Portal.

Other NSW Government contracts

Not all goods and services are covered by government contracts. There are also agency managed contracts. This is where a NSW Government agency will manage its own contract/s which are specific to the needs of the agency.

For example, the Personal Protective Equipment contract (i.e. boots, gloves and helmets) is managed by NSW Fire and Rescue and the contract for Fixed Wing Air Ambulance Services is managed by NSW Ambulance Service. While these contracts are managed by an individual agency, they can be made available for other NSW Government agencies to use, to allow them to access the value benefits available through the contract.

To become a supplier to a NSW Government contract, you will need to register with NSW eTendering, monitor any opportunities that may become available and then be successful in a tender or other sourcing process.

Other goods and services

There are a small number of specialty items or one-off purchases not covered by NSW Government contracts or agency specific contracts. In these cases, suppliers need to market their goods and services directly to agencies.

Note: if these goods and services are in excess of $250,000, the NSW Government agency seeking the goods or services must issue a tender. In these instances, suppliers must be registered with NSW eTendering to be able to monitor the site for relevant tenders.

Asset maintenance and cleaning facilities (whole of government - property maintenance contracts)

The NSW Government established a facilities management contract to provide cleaning and asset (building and equipment) maintenance services across the state. To find out how to become a contractor, contact the NSW Public Works Facilities Management Unit on facilitiesmanagement@finance.nsw.gov.au

Consultancy services

Various consultancy services to the NSW Government are contained in a prequalification scheme. Suppliers wishing to provide these consultancy services can apply to be included on a panel of prequalified consultants. A prequalified consultant is a supplier who meets the appropriate quality, safety and viability standards of the NSW Government. Being pre-approved, suppliers have access to a wider range of government business opportunities and a greater chance of success.

There are currently four types of consultancy prequalification schemes available to suppliers:

1. The Performance and management services scheme offers a panel of prequalified service providers to assist NSW Government agencies and statutory corporations in engaging external expertise and covers the following categories:

  • performance reviews
  • infrastructure and major projects
  • service delivery improvement
  • organisational capability
  • general technical expertise
  • information and communication technology (ICT) capital investment process service

2. The Audit and risk committee member scheme establishes a list of prequalified independent chairs and members who can be appointed by Chief Executives to serve on audit and risk committees of NSW Government agencies and statutory corporations.

3. The Executive search scheme offers a panel of prequalified executives search providers to assist NSW Government agencies and statutory corporations to engage external expertise.

4. The Consultants in construction scheme covers the following categories:

  • management
  • planning
  • engineering
  • architectural
  • assessment.

See the list of all NSW Government prequalification schemes.

Major construction (over $1 million in value)

Companies wanting to perform construction work valued over $1 million need to apply to be on a panel of prequalified contractors and then monitor the NSW eTendering site for any work opportunities. Companies may also be invited to tender for work if they are on the panel of prequalified contractors.

Minor construction (under $1 million in value)

Companies wanting to perform construction or maintenance work valued under $1 million, or wishing to become a subcontractor for this work, need to apply to be on a panel of prequalified contractors and register on NSW eTendering and monitor for upcoming work opportunities.

Training for suppliers

Training is available to assist suppliers with registering and responding to government requests for tender, and to enable them to develop a sound understanding of the GC21 General Conditions of Contract for Construction.