The Fleet contract management teams support NSW Government agencies in the planning, sourcing and management of contracts required for operating an effective fleet. This page provides resources and policies to guide and support agencies in their role of delivering transport solutions.
The Approved Vehicle List (AVL) is a concise list of vehicles recommended for the use of NSW Government agencies. It is a subset of the motor vehicle prequalification scheme and is guided by the NSW Government cluster business requirements, the NSWG Travel and Transport Policy, and the Motor Vehicle Operational Guidelines. The AVL will ensure that NSW Government utilises a fit for purpose and cost effective fleet.
Click on the segments of the diagram to access links.
Under Board Direction 2012-02 NSW government agencies must use whole-of-government contracts for obtaining goods and services to which those contracts apply. This extends to contracts 300 and 333.
NSW Government agencies are required to adhere to the NSW Government Travel and Transport Policy (PDF, 188 KB) effective 1 July 2016. The policy provides a framework for agencies’ travel and transport decision making, ensures spending is sustainable and achieves best value for money. It also promotes innovative and collaborative approaches to the way government manages its travel and transport needs.
For fleet, the Travel and Transport Policy should be read together with the Motor Vehicles Operational Guidelines (PDF,1.7MB). The Travel and Transport Policy supersedes the Motor Vehicles Policy for NSW Government agencies.
Other policy documents
Prequalification scheme, fuel, disposals and CTP
This scheme covers the supply of motor vehicles and the aggregated buy process for passenger, SUV, light commercial vehicles and heavy commercial vehicles. A list of manufacturers and their offerings can be found here.
Fuel cards for BP Australia, Caltex Australia Petroleum and Viva Energy (formerly Shell) are supplied under this contract.
This contract covers the short term rental of passenger and commercial vehicles in Australia and internationally from the following providers: Avis Budget Rent a Car and Hertz.
Agencies are required to use this contract with Pickles Auctions to dispose of government owned vehicles.
The NSW Government’s compulsory third party insurance provider is QBE Insurance Australia Ltd.
Fleet management and leasing
On 1 July 2016, StateFleet (the business unit of the Department of Finance, Services and Innovation that delivered fleet management and leasing services to other government agencies) was decommissioned and replaced with an outsourced fleet supply model. This model consists of a panel of private sector fleet management providers (Contract 300) and a separate panel of lessors (Contract 333).
Rather than a single government-owned fleet, the model sees a fleet manager provider from contract 300 engaged by each government agency to deliver fleet services. The panel of lessors on contract 333 provides the capital funding to purchase new vehicles for each agency.
This model will lower costs, maximise ongoing competition in price and service levels, and free up approximately $1 billion in capital over the next four years. The change is also aligned with the broader government policy and budgetary considerations.
Contract 300 fleet management providers panel
Sgfleet Australia Pty Ltd
Smartfleet Management Pty Ltd
Contract 333 lessors panel
Custom Service Leasing Pty Ltd
FleetPartners Pty Limited
Interleasing (Australia) Ltd
LeasePlan Australia Ltd Australia Limited
Toyota Fleet Management
Fleet management resources
- View the contract user guide for Contract 300 Fleet management panel
- View the contract user guide for Contract 333 Lessors panel
- Download the Executive and non-executive salary packaging motor vehicle charges and guidelines 2017- 2018 (PDF, 528 KB)
- Download the services directory (PDF, 85 KB)
- Download the vehicle condition assessment (PDF, 3.2 MB)
- Download the auction advice form (PDF, 45 KB)
For more information on contract 300 or contract 333 and SmartPool contact the NSW Procurement Service Centre.
For existing leases established prior to 1 July 2016, contact DFSI Corporate Finance on StateFleet.Leasing@finance.nsw.gov.au.
For all enquiries about leases established on or after 2 July 2016, please contact your agency’s selected fleet management provider:
- Sgfleet Australia Pty Ltd
Name: Stephen Finch, Head of Customer Services - NSW Government
Phone: 02 9494 1024
Address: Level 2, Building 3, 20 Bridge Street, Pymble, NSW, 2073
Locked Bag 1003, Gordon, NSW 2072
- Smartfleet Management Pty Ltd
Name: Tania Pietsch, National Customer Service Manager
Phone: 1300 780 097
Address: Level 8, 550 Bourke Street, Melbourne, VIC, 3000
PO Box 252, Flinders Lane, Melbourne, VIC, 8009